Reserve Information for Faculty

Below are some guidelines to help you in deciding which items to place on reserve for your courses. You may either read through all of the material sequentially or use the quick links below to jump to the material that is most relevant to you:

Copyright policy for Reserves: What is "Fair Use?"
Placing Materials on Reserve new online form!
Rules for Electronic Reserve

What is "Fair Use?"

The library maintains two reserve systems: paper and electronic. Material for which high demand is anticipated may be placed on both or either reserve as long as placing them on reserve complies with the fair use provisions of the U.S. Copyright Act (Section 107). An appropriate exercise of fair use depends on a case-by-case application and balancing of four factors to be considered as set forth in a statute enacted by Congress:

1. The purpose of character of the use;
2. The nature of the copyrighted work being used;
3. The amount and substantiality of the work being used; and
4. The effect of the use on the market for or value of the original.

These factors will determine whether reserve requests fall under the doctrine of fair use. In practical terms this means that legally possessed copyrighted material, therefore, can be placed on reserve for one semester. However, in virtually all cases permission from the copyright holder is required if a copy is to be reused in a subsequent academic term for the same course offered by the same instructor. It is quite possible that a fee will accompany permission.

Guidelines for Fair Use

• Faculty members are encouraged to find different, updated articles each semester rather than repeating an article used in a previous class.
• When selecting readings/chapters from a book for reserves, keep in mind that anything over one chapter or 10% of the book may not fall under fair use. The only time we put an entire book on reserve is when the book is used as a reference source for the class or the student is required to select a small reading out of the book for an assignment or the book is out of print and unavailable to students. The library can put an item in its entirety on reserve so long as we own it.
• Articles from a database owned by the library may be placed on E-reserve. They must be cleared by the database librarian, since some databases prohibit this- currently NetLibrary and MDConsult are not eligible for use with reserves because of licensing agreements.
• In-house creation of course packs and lab manuals is prohibited. Course packs and lab manuals can be created with XanEdu through the college bookstore or through a publisher.
• Please Note: Putting reproduced copyright-protected articles on reserve as a substitute for course-packs is not allowed.

Copyright

To facilitate the task of obtaining copyright, the library has joined the Copyright Clearance Center; the library will be happy to assist in the obtaining of copyright. Be aware, however, that legally imposed charges for copyright will be charged to the department for which copyright has been obtained. The process to obtain copyright permission may be lengthy. For those cases where a reserve does not fall under fair use, such as an article used more than once for a class, or more than one chapter copied from a book, please give the library at least 30 days notice.

See the Copyright Policy for Course Reserves for more details or see the library's Copyright Guidelines. In addition, the American Library Association has published an excellent source of reference which is available in the library: Z649 .F35 B78 1995 The Copyright Primer for Librarians and Educators (Second Edition).

If you have questions regarding copyright on a specific reserve item, please contact Amelia Osterud at 650-4888 or via email at aosterud@cc.edu

Placing Materials on Reserve

To place materials on Reserve, you must observe the following rules:

1. Complete a copy of the Reserve Request form available electronically as a PDF or at the library circulation desk. Reserve material for each course must be listed on separate sheets. You can now fill the pdf form out online and email or print it. If you have more reserve items than will fir on the sheet, please attach or email the appropriate lists. Currently, only users who have Adobe Acrobat on their computer can use digital signatures, which are required for the email form. If you are using Adobe Reader, please print the form and sign.
   
2. Please review the Copyright Guidelines to make sure the items you would like on reserve are allowed.
   
3. Cite the author and title exactly as they are cited in your course syllabus so that students will have no difficulty recognizing your readings on the catalog terminals. Librarians also need this information in case the material needs to be purchased for the library.
   
4. Sign the notice of copyright contained on the Reserve Request form.
   
5. Incomplete or inaccurate request forms may be sent back to you for corrections; this will delay the processing of those requests.
   
6. Reserves that are needed at the beginning of the academic term must be requested at least two weeks prior to the beginning of that term. Materials requested during the academic term will require 7 days notice. No exceptions can be made to this rule.

Access and Use

Course readings, both printed and electronic, are organized, stored, and retrieved in a manner that limits access to members of the college community.

For paper reserves, items may be requested to circulate for two hours, three hours, or 24 hours; these items are shelved behind the circulation services desk.

For electronic material, access is by instructor name or course name/number only. Each student accessing material in the electronic format is authorized to make a single copy of the material for his/her educational use.

Storage and Reuse

At the end of each academic term, materials will be removed from reserve unless the library receives specific written instructions to maintain the materials on reserve. Remember that copies of copyright-protected material cannot be kept on reserve for more than one term.  Personally owned reserve materials will be returned to its owner by way of campus mail.

Rules for Electronic Reserves

Carroll University Library maintains an electronic reserves system that allows those off campus to access some reserve materials. In the absence of specific laws that address digital reproduction, the electronic reserve guidelines will adhere to the fair use factors, discussed above, in conjunction with widely accepted guidelines for print reserves. Assuming that a request complies with the four-factor fair use test, that request is also subject to the following limitations:

Electronic reserve is best suited for those classes that have a large number of off-campus or non-traditional students who might not have easy access to paper reserves. Electronic Reserve is limited to printed materials only a this time and are stored exclusively as Adobe PDF files.  All material submitted for reserve use is considered the property of the instructor submitting the request and it will be returned at the end of the semester.  Electronic copies will be removed at the end of each semester.

For access to Electronic Reserves, click here.  Access is restricted to students enrolled in Carroll University and faculty and verified through the library server.  Type in your name (as it appears on your faculty/student ID) and ID number in the security boxes on the Carroll University Library Patron Verification page and you will be granted access to electronic reserves.

If you still have questions regarding reserves, please contact Carole Winrich at 524-7307 or via email at cwinrich@cc.edu.   For questions on copyright, please contact Amelia Osterud at 650-4888 or via email at aosterud@cc.edu