Interlibrary Loan: Policies

Limit
There is a limit of 5 requests per patron per day. If more than 5 requests are received in one day, the remaining requests will be processed 5 per day until all requests are processed.

Forms
All request forms must be filled in completely. Journal abbreviations are not acceptable. Please see the FAQ's How do I check PioCat if I only have an abbreviated journal title?. For abbreviations not found in PubMed, please see a reference librarian for assistance. Incomplete forms will be returned to the patron unfilled. ILL paper request forms for undergraduates are available at the Reference desk. Graduate students and faculty and staff must use the electronic form.

Time
Please must allow a minimum of 10 days, from date of receipt, to fill your ILL request. Any request with less than a 10-day need-by-date will be returned to the patron unfilled. The ILL office is closed during the weekend; any request submitted after 4:00pm on Friday will be treated as if it were received on the following Monday morning. Please keep this in mind when choosing your need-by-date.

Overdues and Fines
The patron is responsible for any overdue fines or lost ILL items. Fines for ILL items are the same as they are for items checked out from the Carroll Library. $0.25/day the item is overdue, with a 7 days grace period. If the fine is paid at the time the item is returned, the fine will be reduced by 50%. You will receive 2 overdue notices and then a bill for the replacement cost of the item, (price to be determined by the lending library). If you do not pay the bill, or return the item, your borrowing privileges will be suspended and a hold will be placed on your college records.

Interlibrary Loan is only available to patrons in good standing. No further ILLs will be processed until overdue items are returned or fines are paid.

Renewals
Renewal requests should be made 3 days prior to the due date. Most libraries will not renew overdue items, even if it is only one day. Renewals are made at the discretion of the lending library.  Contact Margaret Rein at ill@cc.edu 262.650.4889 to request a renewal. 

Copyright
Copyright, as applied to libraries, is a set of guidelines that prohibits unlawful reproduction of copyrighted material. If your request exceeds copyright limits, you will be advised of your options: where the item is held so you may retrieve the item yourself; requesting alternative materials; or paying the royalties for copyright clearance.

Interlibrary Loan Policy on Copyright:

The Todd Wehr Memorial Library attempts to provide maximum participation in the interlibrary loan process for both Carroll University users and for other libraries that ask us to provide materials to fill their users requests. At the same time, the Library attempts to follow the guidelines which were formulated by the National Commission on New Technological Uses of Copyrighted Works (commonly referred to as the CONTU [http://www.cni.org/docs/infopols/CONTU.html] guidelines) to address the problem of copying in aggregate quantities as might apply to the interlibrary loan process. Though these aggregate guidelines are merely recommendations, which may not carry the force of law, the Library adheres to CONTU, not only because the guidelines uphold the fair use doctrine. The guidelines allow the Libraries to obtain five journal articles per title from the last five years free from royalty considerations, and do not place restrictions on articles over five years old. In those cases when a given title comes under question for possible copyright violation, we have almost always been able to fill a user's needs through a combination of CONTU-covered articles with the spillover obtained through a commercial document supplier whose fee contains a royalty payment. Our joining the Copyright Clearance Center [http://www.copyright.com] in 1998 has provided one more avenue for obtaining needed journal articles without fear of copyright violation. Interlibrary loan operations consist of two distinct functions: Borrowing and Lending. The CONTU guidelines apply to both functions, but the responsibility for compliance falls primarily on the borrowing library.

Interlibrary Loan Operations

 

1. Borrowing: All requests for materials not available in Carroll University should be referred directly to a Librarian to determine whether such requests can be filled. Requests sent to the ILL office without a librarians signature will be returned to the patron. The ILL Borrowing Section will make every attempt to obtain material not owned by Carroll University but needed by eligible Carroll University users without violating copyright law. ILL must search the title(s), find locations for the material, examine the time span of the articles involved, and determine whether the journal title(s) are available from commercial document suppliers, are covered by the Copyright Clearance Center, or are covered by fair use.

2. Lending: Since the CONTU Guidlelines specifically state that the requesting entity shall maintain records of all requests it makes for copies, we will fill any request for a photocopy of an article as long as copyright compliance is indicated on the request form (CCG or CCL) by the requesting library. We will assume that the requesting library is taking responsibility for both the nature and the amount of the material it is requesting.